Categorize Transactions

One of the most exciting features of Autobooks is our ability to link directly into your business' checking and savings accounts and pull in any transactions that hit these accounts. These transactions are pulled in on a nightly basis and then made available for you to code. This will allow you to categorize these transactions to the appropriate accounting categories so that they impact your financial reports in the proper manner.

You can code these transactions through the 'Categorize' page, which can be accessed by clicking on Transactions > Categorize from the left-hand menu bar.

  • In the upper right-hand corner of this page, you will see two blue boxes
    • [Add Account]: This is where you can link an outside account (for example a credit card that's not from your financial institution)
    • [Sync]: If any new transactions are able to be pulled in, this will do so 
  • To the left of these buttons, you will see a [Search] bar where you can enter in some information on a specific payment if you would like to narrow down the transactions being shown
  • You can also filter by the account in question:
    • All Accounts
    • Checking
    • Savings (if applicable)
    • Linked Accounts (if applicable)
  • You can finally filter the data on this page by the status of a transaction:
    • Waiting for Categorization (Default) : Any transactions that need to still be categorized
    • Pending: Transactions that are still processing and not yet available for categorization
    • Categorized: Transactions that have already been categorized
    • All Statuses: Transactions in any of the above statuses
  • As with all of our reports, this can be exported to Microsoft Excel by clicking the [Export to Excel] button

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  • Now once you've located the transaction in question, you can click the arrow on the far left of this row to open up the transaction detail

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  • You can now choose from multiple options in order to properly code this transaction:
    • Match: If this transaction is a deposit that should have been applied to an invoice you created through Autobooks, you can click this button to bring up the Match feature
      • From here, you can choose the customer(s) that you would like to apply this deposit to, and where to categorize the remaining amount (if there is one)
    • Exclude: If you do not want this transaction to impact your reporting, you can choose this option
    • Vendor/Customer (Optional): Depending on the the type of transaction, you can choose to add a note as to which vendor or customer this transaction was for
      • This is only applicable for customers if you're NOT matching this to an invoice
    • Date: This defaults to the day that the transaction was brought into your account, but you can adjust that date from here if you need to
    • Category: This is the important part! 
      • This is where you choose an accounting category to associate this transaction with, which will determine where this transaction shows up on your financial reports
      • Split: If there are multiple accounting categories that this transaction should be applied against, you can use this feature to split the transaction accordingly
    • Memo: This is where you can add a note for your own record-keeping 
  • After you're done with all of the above fields, you can click the green [Save] button to save this specific transaction
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